Not the REIT with a software budget. Not the accidental landlord with one condo. Collabrio is for the owner in between — eleven doors across four buildings, two of them with a shop on the ground floor — who is too serious for spreadsheets and too sensible to pay enterprise prices. Most software forces that owner to pick one of those two worlds. We built Collabrio so you don't have to.
The spreadsheet for rent. The shoebox of receipts. The text thread with the plumber. The folder of move-out photos you hope you can find if a deposit gets disputed. Collabrio replaces all of it — and every piece talks to the others. Day to day, that looks like this:
| Today | With Collabrio |
|---|---|
| Lease PDFs scattered across email, Dropbox, and a desk drawer | Every lease searchable by what's inside it, in seconds |
| Tenant texts at 11 p.m. about a leaking water heater | Requests filed in the portal and routed straight to your plumber |
| Rent tracked in Excel, chased from memory | Online payments, automatic overdue alerts, a real ledger |
| Phone-tag with vendors, invoices in a shoebox | Vendor portal with bids, spending caps, and one-click approvals |
| A CPA cleanup marathon every tax season | Schedule E-ready books, all year round |
| Deposit disputes decided by whoever kept better notes | Dated move-in / move-out photos, organized as evidence |
$3 per unit, suite, storefront, lot, or bed — that's the whole price list. Every account includes the full platform and every vertical: MFA, RBAC, the branded portal, the general ledger, commercial lease terms, HOA dues, short-term bookings, and the audit trail. No "Pro" tier hiding the features you actually need.
For most portfolios
$3 / unit / month
Custom
Where's the signed lease? Did the plumber ever finish that job? What did the kitchen look like on move-in day? When the answer matters — a dispute, an audit, a sale — Collabrio has it: every document, photo, repair, and dollar attached to the property it belongs to, and searchable in plain English.
Single-family, multi-family, office, retail, industrial, mixed-use. Residential units track beds and baths; commercial suites track square footage — the forms adapt to what you own. Bulk Excel import onboards a portfolio in an afternoon.
Move-in, move-out, and routine inspections share one evidence trail with capital improvement tracking and depreciation schedules — 27.5-year residential and 39-year commercial.
Dated before/after photo folders for every unit and repair. When a deposit is disputed — or a state regulator asks for documentation — the evidence is organized by date, not lost in a camera roll.
Schedule one-off and recurring tasks against any property, unit, or vendor — with reminders, overdue alerts, and a unified calendar that shows your team what's coming up next.
Tie a todo to a maintenance ticket, a work order, a vendor, an inspection, or a spec-book entry — and jump between related items from anywhere. Nothing falls through the cracks.
Add up to five custom columns to any module — properties, units, tenants, leases, todos, vendors, and more. Pick a type (text, number, money, date, drop-down) and Collabrio validates and surfaces it on every form and detail panel.
Rent, dues, deposits, renewal terms, the one-off invoice for a broken window — money shouldn't depend on your memory. From lease signed to payment received, every dollar is requested, tracked, and booked automatically.
Generate, sign, renew, and reconcile in minutes. Security deposits are tracked against jurisdiction-specific holding rules, so move-out is smooth for everyone.
Tenants pay rent in the portal with a card; funds go straight to your bank via Stripe Connect. You keep the relationship, we never touch the money.
Bill anything that isn't monthly rent. Build a branded invoice — your logo, line items, any customer — and Collabrio renders a print-ready PDF, files it under the right property, unit, or organization, and books it as a real receivable. Made for HOA dues and special assessments, short-term and corporate stays, cleaning and turnover fees, and one-off charges.
Collabrio watches every lease's end date and offers renewal terms to the tenant on your behalf — they accept or decline with one click in the portal.
Send a lease for signature with one click via your DocuSign account. Signed PDFs flow back into the lease record automatically.
Vendor workflows, approval caps, a real general ledger, your own brand on the resident portal — the infrastructure of a professional management company, without hiring one. And when your next building is a different shape, the same system reshapes to fit it.
Give your vendors their own login. A tenant files "plumbing" and the request routes straight to your default plumber — they schedule the visit (it lands on your calendar), submit a bid, and close it out, with photos and receipts attached automatically.
Set a spending cap per vendor — work under it auto-approves; over it waits for your one-click sign-off. Vendors bid with line items and attached quotes. Or open a job to several vendors, compare bids side by side, and award the best one.
Journal entries, account hierarchies, trial balance, and Schedule E reports — real accounting that your CPA will thank you for.
Roll Collabrio out under your own brand. Logo, colors, tagline, and per-property theming flow into the tenant portal automatically.
Choose a mode — residential, commercial, HOA, short-term, student/co-living, or mobile-home park — at signup or any time in Settings. The whole app relabels its terms (tenant becomes owner, guest, or resident; rent becomes dues, nightly rate, or lot rent) and toggles modules to fit. One engine, your words.
Most software makes you choose: a residential tool that chokes on a triple-net lease, or commercial software priced for REITs. If you own a duplex and a strip mall, Collabrio is the first platform that treats both as first-class citizens — and the same engine stretches to HOAs, short-term rentals, and more (see the verticals below).
Residential
Commercial
Same ledger, same portal, same login — your books roll up across the whole portfolio, and your CPA gets one clean export instead of two systems to reconcile.
Collabrio isn't a residential tool with a commercial bolt-on, or a rent-roll app forced into other shapes. Choose a mode when you sign up — or switch any time in Settings → Mode & features — and the terminology, modules, and workflows reshape to fit how you actually operate. Same real ledger, same branded portal, same login underneath every one of them.
Owners instead of tenants, recurring dues and one-click special assessments billed as real receivables, a governing-document hub (CC&Rs, bylaws, minutes) with AI search, a board directory, and a branded member portal where owners see their balance and pay online.
Connect a listing's Airbnb / VRBO / Booking.com iCal feed and stays import automatically — Airbnb has no host API, so the calendar export is the supported sync. Cleaning turnovers route to your cleaner on checkout, and each stay bills as a one-time invoice into the same books as your long-term rents.
By-the-bed, individual-liability leasing: one unit can carry a separate lease, rent, and end date per bed, so a roommate change never disturbs the others. Each resident signs in and sees only their own lease and rent.
Lot rent, the way these communities actually work — residents own the home and rent the pad or space. Units become Lots, rent becomes Lot rent, and the property reads as a Park, with the dwelling-ownership overhead stripped out.
Company-paid stays billed by invoice, with the client on the agreement and the lease relabeled as a stay — mid-term tenancy without the public-application overhead.
Run each vertical as its own organization and every one still posts to a real, CPA-ready general ledger with a single audit trail — instead of three disconnected products to reconcile at year-end. Pick the closest mode and get the right vocabulary and features without buying new software per asset class.
Rent collection, one-off invoicing, e-signatures, and renewals — the slowest parts of property management — all wired in and ready to switch on. Every integration is per-organization: you bring your own Stripe and DocuSign accounts, so funds and signed contracts flow directly between you and your residents.
Track income and expenses with the speed of a spreadsheet and the integrity of a real general ledger. Type a date, an amount, who it was for, and what it was for — Collabrio posts the journal entries, splits the lines across properties or units, and keeps your Schedule E ready when you need it. No debits-and-credits required.
Collabrio uses AI where it actually saves you time: finding the right document in a sea of PDFs, drafting marketing copy from the facts you've already entered, and pulling structured data out of invoices and receipts before you have to look at them. No hallucinated amenities, no leaked data — every model call is strictly scoped to your organization.
Store your leases, invoices, and every receipt — then find any page in seconds. Collabrio reads each document, indexes it as semantic vectors, and lets you search by what's in the file, not by what someone happened to name it. Ask the way you think; get the answer in seconds.
Stuck on how to describe a property or unit? Type the factual attributes — square footage, condition, pet policy, anything you know — and Collabrio's AI wordsmiths it into a polished, single paragraph ready for your listing page.
A working ledger, a branded tenant portal, and a maintenance dashboard — one login, one elegant experience.
Grow with confidence. Collabrio is engineered with the security, privacy, and auditability your investors, insurers, and residents expect — including a SOC 2-ready foundation when you need it.
Prospects browse vacancies and apply with a guided
screening-consent step. Residents check their lease, file
maintenance with photos, message your team, and pay rent — all
under your brand at a URL like
portal.collabrio.com/o/your-org.
Your residents see your logo, your colors, your name — Collabrio stays out of sight. Branding goes per-property too, so each building shines on its own.
Works on every phone, tablet, and desktop today as a fast, installable web app — native iOS and Android apps are coming soon.
Plain-English summary. The full GDPR / CCPA disclosures are available inside the app under Settings → Privacy.
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Sign up, pick your vertical, import your portfolio from Excel, and share the branded portal — residential, commercial, HOA, or short-term, your single source of truth is live today. When you close on that mixed-use building (or take over an HOA, or list a unit on Airbnb) next year, you won't need new software.
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